The Railsplitter Wanderers Volkssport Association is a recreational association dedicated to promoting physical fitness through participation in volkssporting (walking, biking, swimming, and skiing) events sanctioned by the American Volkssport Association (AVA). These events are free of charge and open to the public, although there is a nominal charge for those who choose to participate in AVA incentive programs.
BY-LAWS
OF THE
RAILSPLITTER WANDERERS VOLKSSPORT ASSOCIATION


ARTICLE 1: GENERAL

These by-laws are established to implement provisions of the constitution of the Railsplitter Wanderers Volkssport Association. Copies of the constitution and by-laws shall be made available to all active members of the association and governing agencies having a need to know.

ARTICLE 2: MEMBERSHIP

a. Individual-A membership covering one person. An individual membership can be upgraded to a family membership at no additional cost.
b. Family-A membership covering a couple and their natural or adopted children.
c. Withdrawal or suspension of association membership:
1) The Board of Directors may withdraw or suspend association membership, or deny membership renewal to a member, when the member's behavior is in violation of the provisions of Article 2 of the constitution.
2) The Board of Directors shall notify the member prior to taking action.
3) The member shall have the right to address the Board of Directors prior to the board's decision.
4) The member may appeal the board's decision within 60 days by requesting a hearing at a scheduled General Membership Meeting. The appeal vote shall be final and will be decided by a simple majority vote of the active members present and voting.

ARTICLE 3: DUES

a. Payment of association dues shall be made to the Secretary and shall cover a period of twelve months or multiples thereof, commencing with the month of the first payment.
b. The Board of Directors shall review the association dues periodically and may make changes.

ARTICLE 4: OFFICERS

a. Qualifications for elected office shall consist of:
1) The individual must have been a member of the association for a minimum of six months.
2) The individual must be at least 18 years of age
b. Elections shall be held at the last general membership meeting scheduled for the calendar year. Those elected will assume office January 1st of the following year.

c. In the event of a vacancy of:
1) President-the Vice President will succeed to that office.
2) Any other elected officer-The Board of Directors shall appoint a replacement to complete the term.
d. Officers may serve an indefinite number of terms.
e. Any act, not otherwise specified in the constitution, made by any elected or appointed association official or member of the Board of Directors may be challenged, or an official may be recalled, by requesting s Special Membership Meeting.
f. The duties and responsibilities of association officials shall be as follows:
1) The President shall:
a) Be the senior officer responsible for the conduct of all association business.
b) Preside over the General Membership, the Special Memberships, and the Board of Directors Meetings.
c) Represent the association as the senior elected official at all appropriate gatherings and occasions.
d) Authorize all proposed expenditures of association funds after consulting with the Treasurer and receiving approval of the Board of Directors for any expenditure which exceeds $300.00.
e) Approve all financial statements and minutes of meetings
f) Establish and dissolve ad hoc committees.
2) The Vice President shall:
a) Perform the duties of the President in his/her absence and succeed to the office of the President in the event it is vacated.
b) Serve as a member of appropriate ad hoc committees.
c) Assist the president in managing association business at the discretion of the president.
3) The Secretary shall:
a) Record and maintain minutes of all meetings of the membership and Board of Directors.
b) Maintain association files.
c) Maintain historical files of activities, accomplishments and events in which the association is involved.
d) Prepare correspondence as required.
e) Enroll and renew members in the association, collect dues, and maintain association membership records.
4) The Treasurer shall:
a) Receive and distribute association funds as required.
b) Prepare financial statements as required.
c) Advise the president of the adequacy of association funds to meet association obligations.
d) Monitor association funds and assets operated by committees and event coordinators.
e) Record and maintain central records of all association assets and liabilities.


5) The Board of Directors shall:
a) Monitor all association activities.
b) Appoint and dismiss standing committee chairpersons.
c) Establish and enforce association policies.
d) Approve all proposals to expend association funds which exceed $300.00.
e) Approve all agreements or contracts that the association may desire to enter into.

ARTICLE 5: COMMITTEES

a. The Board of Directors shall appoint ad hoc committees as needed and will provide guidance as to their purpose and responsibilities.
b. Each committee responsible for handling association assets (money, supplies, awards, etc.) shall maintain a running inventory of assets on hand and provide a statement of assets distributed to the Treasurer on a regular basis.

ARTICLE 6: MEETINGS

a. A quorum shall consist of:
1) For a General Membership Meeting: At least two members of the Board of Directors, and at least two active members.
2) For a Special Membership Meeting: At least three members of the Board of Directors, and at least ten other active members.
3) For a Board of Directors Meeting: At least three members of the Board of Directors, to include the president or vice president.
b. A simple majority vote of the active members present shall decide motions during all meetings unless otherwise specified in the constitution or by-laws. The president shall cast the deciding vote in case of a tie.
c. A Special Membership Meeting shall be held at the request of at least three members of the Board of Directors or when a petition is signed by at least twenty percent of the active membership. In both instances, the reason for the meeting must be stated.
d. The date for General Membership Meetings and Special Membership Meetings shall be announced at least two weeks in advance.
1) General Membership Meetings will be announced in the association newsletter.
2) Special Membership Meetings shall be announced in the association newsletter, time permitting, or by mail to all active members to arrive at least two weeks prior to the meeting date. Notification must include the reason for the meeting.

Approved on April 12, 1999 by the active membership

Bruce W. Vander Kolk
President